Conference Coverage Proposal
CRU Conference Coverage
Ascend HR Corp | DBA AscendSync — Full-Service Video + Photo Production — Built for Real-Time Content and Long-Term Value
Who We Are
Ascend HR Corp | AscendSync is a full-service production and marketing company. We don't just create content — we help organizations turn moments into measurable outcomes.
Video Production & Photography
Broadcast-level cinematic coverage for conferences and live events.
Brand Storytelling & Content Strategy
Turning key moments into lasting brand assets that continue working long after the event.
Recruitment Marketing & Advertising
Content that supports hiring, employer branding, and audience growth.
Paid Media & Content Distribution
Amplifying your content across the right channels to maximize reach and ROI.
What We Do Best
We specialize in transforming live conference experiences into high-value, long-lasting content ecosystems.
Capture High-Impact Moments During Live Events
We're built for the energy, pace, and complexity of live conferences — never missing what matters.
Maximize Usable Content — No Limits on Capture
Unlike many videographers, we don't restrict the amount of content or posts captured during filming. More coverage means more value.
Turn Moments Into Ongoing Marketing Assets
Every session, keynote, and interaction becomes usable content that continues delivering value.
Support Recruiting, Branding, and Growth
Content designed to serve multiple strategic goals simultaneously — not just a highlight reel.
More Than a Videographer — A Partner
Most conference videographers operate as vendors. We operate as an extension of your team.
Most Videographers
  • Limit the amount of content captured and posted
  • Operate passively — capture what's in front of them
  • Deliver assets only after the event ends
  • Function as an outside vendor
Our Approach
  • No limits on content captured during filming
  • Active, strategic coverage of key moments
  • Real-time adaptability to schedule and flow
  • Focus on maximizing every usable content opportunity
We operate as an extension of your team — not just a vendor.
Your Pain Points — What We Solve
From our conversation, we understand the challenges you're facing. Here's how we address each one directly.
Not Enough Usable Content
We solve this by capturing more, not less — with no limits on content opportunities throughout the event.
Restrictions on Filming & Posting
We solve this by staying flexible and proactive on-site, adapting to your specific needs in real time.
Missing Key Moments
We solve this by deploying multi-camera coverage so nothing important is ever missed.
Slow Turnaround & Lack of Flexibility
We solve this by supporting both real-time and long-term content needs with a responsive, solutions-focused team.
Our Approach to Conference Coverage
Before the Event
Align on goals, messaging, and key moments to ensure nothing falls through the cracks.
During the Event
Capture unlimited content. Blend video and photography seamlessly. Adapt in real time to schedule and flow.
After the Event
Deliver polished content for marketing and social. Optional ongoing editing and content support available.
Flexible Hourly Pricing Model
We operate on a simple, transparent hourly model — no hidden fees, no equipment charges, no surprises. All totals shown are estimates based on a 9-hour shooting day.
Lead Shooter (Video + Photo)
$150
Per Hour
Full video and photography coverage
Optional 2nd Camera Operator
$110
Per Hour
Supports both video and photography

All pricing is hourly. Conference totals shown in the following slides are estimates based on a 9-hour day. We remain flexible and can scale coverage up or down based on your needs.
2-Day Conference Estimate
Based on 9-hour shooting days. All rates are hourly — coverage can be scaled to match your specific schedule.

We recommend the 2-shooter option for maximum coverage, flexibility, and content volume across a multi-day conference. The 2nd camera operator can also assist with photography as needed.
3-Day Conference Estimate
Based on 9-hour shooting days. All rates are hourly — coverage can be scaled to match your specific schedule.

We recommend the 2-shooter option for maximum coverage, flexibility, and content volume across a multi-day conference. The 2nd camera operator can also assist with photography as needed.
Post-Production (Optional)
Need polished, branded content after the event? Our remote editing services are flexible, scalable, and built around your goals.
$75
Per Hour
Editing services rate
Flexible based on volume and turnaround needs.
What's Included
  • Highlight reels
  • Social media clips
  • Branded video content
  • Custom edits aligned to your goals
Professional Equipment — Included
We provide a full broadcast-level production setup at no additional cost. No equipment fees. No rental surprises.
📷 Cameras
  • 2x Sony FX9 (broadcast/cinema-grade cameras)
  • Sony A7R5 (high-resolution photo + hybrid video)
  • All cameras included at no extra charge
🎙️ Audio
  • Hollyland wireless microphone system
  • Clean, professional audio capture for interviews and keynotes
🎬 Specialty Capture
  • Indoor drone for dynamic aerial perspectives
  • GoPro Hero Black for immersive POV coverage
  • Meta glasses for unique first-person content
💡 Lighting
  • Professional lighting kit
  • Cinematic, flattering visuals in any venue environment
Built to Maximize Your Budget
We structure our services to keep your costs practical — so more of your budget goes toward content, not overhead.
What You Won't Pay For
  • Airfare or transportation
  • Equipment fees or rentals
  • Extra charges for content volume
  • Multiple hotel rooms
What That Means for You
  • Lower overall production cost
  • More budget directed toward content
  • Transparent and predictable pricing
  • No surprises at invoice time

Only one hotel room required. No airfare. No equipment fees. No limits on content captured.
Why Clients Switch to Us
Clients typically come to us because their current coverage isn't delivering what they need. Here's what changes when they work with us.
What They Experience Before
  • Current videographer limits content output and posts
  • Key moments get missed during events
  • Not enough usable content delivered
  • Turnaround times are too slow
  • Pricing lacks transparency
What They Experience With Us
  • Unlimited content captured — no restrictions on posts or output
  • More complete event coverage with multi-camera setup
  • Higher-quality visuals across the board
  • A proactive, solutions-focused team
  • Clear, transparent hourly pricing from day one
What This Means for You
Here's the direct impact of working with AscendSync on your CRU Conference coverage.
More Usable Content From Your Event
Capture everything — not just the highlights someone else decided mattered. No limits on content or posts.
Better Coverage of Key Moments
Multi-camera, multi-format coverage ensures nothing important is missed.
Higher Production Quality
Broadcast-level gear and experienced operators — cinematic results every time.
Greater Flexibility On-Site
We adapt in real time — to your schedule, your priorities, and the moment.
A Team Aligned With Your Goals
We operate as an extension of your team, not an outside crew.
Partnership Mindset
We approach every project as a partnership — not a transaction. Our goal is to make your team's job easier, your conference more valuable, and your content work harder long after the event is over.
Make Your Team's Job Easier
We handle the production complexity so your team can focus on running a great conference.
Maximize the Value of Your Conference
Every session, speaker, and interaction becomes a content opportunity — captured and delivered.
Deliver Content That Keeps Working
Highlight reels, social clips, recruitment assets — content that continues delivering long after the event ends.
We don't just show up and shoot. We show up prepared, stay engaged, and deliver content that continues working for your organization long after the conference ends.
Vendor Upsell Videos — Custom Add-On
Lindsay requested a customized quote for vendor upsell videos as a potential add-on to the conference coverage package. Here's how we approach it.
Example Scenario
  • One additional day of filming dedicated to vendor videos
  • Approximately 10 vendor videos
  • Each video: 30 seconds to 2 minutes, fully edited
  • Delivered as polished, branded content per vendor
How We Scale It
  • Low vendor participation? Rollis (lead shooter) can often handle vendor videos during normal filming duties — at no extra filming charge
  • Higher participation? The 2nd camera operator can be repurposed to support vendor video capture
  • Post-production costs are minimal per video and decrease further with higher volume due to workflow efficiency
  • Final pricing depends on volume and execution approach

Pricing for vendor videos is flexible and depends on the number of vendors and the level of post-production required. We'll provide a tailored quote once participation is confirmed.
Next Steps
We're ready to support and scale based on your needs. Here's how we get started.
01
Confirm Event Dates and Schedule
Share the CRU Conference dates, venue details, and daily run-of-show so we can plan coverage accordingly.
02
Align on Priorities and Key Deliverables
Identify the moments, sessions, and content types that matter most — so we know exactly what to prioritize on-site.
03
Finalize Coverage Plan
We'll confirm shooter count, daily schedule, equipment setup, and post-production scope — ready to execute.

We're flexible and ready to scale coverage up or down based on your final needs and budget. Vendor video add-ons can be scoped and quoted separately once participation is confirmed.
Let's Get Started